At the parent meetings, we discussed our Organization's hotel policy. If the team your son plays on is playing at an event that is deemed a "stay over," it is mandatory that all players stay with the team. There is one exception: IF the player resides within 60 miles of where that week's event is. Otherwise, the player will be responsible for the Organizational Room Rates per night that the team stays at the hotel.
It is not a choice of IF, it is an Organizaitonal Policy. We appreciate your understanding, and only when a player will NOT be making the weekend or lives within 60 miles and does NOT want a room, we simply ask that you email email@example.com. Otherwise, we will AUTOMATICALLY make rooms based on their attendance.